Answered On Last Updated: Oct 29, 2020

What type of personal data will be collected and used, and how long will personal data be stored?

Areas where data may be collected:

  • Feedback

Personal Information collected is as follows: Name, email address and feedback related to the customer’s experience. 3 months.  

  • Membership Applications

Personal Information collected is as follows: Name, email address, postal address, and photograph. The Duration of membership. Please view our Library Privacy Notice for further details.

  • Filming Requests/Personal Appearance form

Personal Information collected is as follows: Name, email address, department and organisation (if applicable). 3 months.  

  • Foyer Bookings  

Personal Information collected is as follows: Name, email address, department. 3 months.


Information about processing:

Legal basis for processing your personal data

Processing is based on data subject’s consent, except in the case of Library Applications for which the legal basis is Contract.

Who will have access to your personal data

Library Services team

Transfer of data to non-EU/EEC county or international organisation, and safeguards (if applicable)

N/A

Automated Decision Making

N/A

Your Individual Rights

Depending on the nature of the processing activity and the legal basis on which it is taking place, you may have one or more rights in respect of your personal data:

Right of access

Right of data portability

Right to rectification

Right to be forgotten

Right to request a restriction of processing

Right to object to processing

Right not to be subject to automated processing

The University will manage data subject rights access in accordance with its Data Subject Rights Procedure. To find out more information or to exercise your rights as a data subject, please visit the data protection web pages.

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